Statues of

ONE for Jamaica e.V.

(Organic Network for Environment and Education for Jamaica)

 

§ 1 Name, domicile, registration, business year

(1)              The association’s name is “ONE for Jamaica e. V.” (Organic Network for Environment and Education for Jamaica). Below it’s named “association”.

(2)              The association is registered in the register of associations in the local district court  Stendal (since 27.01.2015) . Number of registration: VR 4079.

(3)              It’s located in 38489 Beetzendorf OT Poppau, Sieben Linden 1.

(4)              The business year is the calendar year.

§ 2 Objectives of the Association

 

The Association shall solely and directly serve public-benefit and charitable purposes within the meaning of the section ”Tax-Privileged Purposes” of the General Fiscal Law (Abgabenordnung).

 

Purposes of the association:

 

(1) The association aims are the environmental protection in Jamaica, to help people to help themselves, the empowerment of the inhabitants through training and the support and development of sustainable organic agriculture. Further aims are environmental education, as well as the sharing, spreading and providing of information about it.

 

(2) The association’s activities shall be based on the principles of self-administration and self-responsibility of the involved persons. At the same time these principles represent one of the association’s aims.

(3) The Association will realize its purpose in particular by  

a)        organizing courses in organic (natural) farming and “permaculture” with the aim to qualify people for the collaboration with existing projects and experts in sustainable agriculture in Jamaica.

b)       supporting the participants in spreading knowledge about organic farming and permaculture in collaboration with schools and other educational institutions in Jamaica, aiming to develop a multiplier effect.

c)        supporting the acquirement of equipment, tools and organic seeds, as well as the development of the infrastructure, the individual projects are in need of.

d)       supporting communication and the networking of the single persons and projects.

e)        supporting the development of sustainable regenerative power supply.

(4) The association is non-commercial and has no profit-oriented goals.

(5) Funds can only be used for the declared intentions and purposes outlined in the statutes. Members of the association will not receive any contributions from the association. Nobody is allowed to benefit from expenses for purposes not included in the association’s aims. Neither can persons benefit from extraordinary high salaries or allowances. Replacement for proven expenses, i.e. transportation costs or acquisitions serving the statues purpose can be take place in reasonable dimensions through the approval of the board of directors.

§3 Membership

Any natural or legal person to support the aims and goals of the association can become an active or sustaining member.

 (2) Sustaining members support the association through their membership fees. At least once a year sustaining members gain information about the association’s projects and activities, but they have no voting right. The becoming of a “sustaining member” is effected by declaring the accession and the receipt of payment of the annual subscription. With the declaration of accession the sustaining member recognizes the association’s statues.

(3) Active members support the association through their active collaboration. They have a voting right in the general assembly of members. The board decides on applications for the active membership, which must be sent in written form. By applying for an active membership, the applicant recognizes the association’s statues in case membership will be accepted. The applicant has to be informed about the decision. In case of the application’s denial, the applicant has the right to apply a decision of the general assembly of members, which has the final decision about the admission.

(4) Members, who are supporting the association in a particular way can be appointed as honorary members. Therefore a decision of the general assembly of members (§7 Abs. 2 lit. f) is required. Honorary members are exempted from the payment of contribution, their rights and duties are equal to the ones of a regular member.

Membership ends by voluntary resignation, expulsion or decease.

 

Voluntary resignation has to be declared to the board within 4 (four) weeks notice to the end of the business year.

(6) The expulsion of a member is possible, if there is an important reason concerning the person, particulary if the member falls behind the member fee and doesn't pay the amount in arrears within 3 months after the written demand through the board of directors. The demand note has to be send by registered mail.

(7) The member must be given an opportunity to explain his/her action before an expulsion can be executed. The decision has to be justified and send to the member in written form. The concerning member will be droped 4 weeks after the decision. paragraph 7 remains unaffected.

(8) The member can appeal against the decision within 4 (four) weeks. The following general meeting will decide over the matter. The rights of the concerning member are in abeyance until the decision of the general meeting.

§ 4 member fees

(1) The members pay annual fees determined by the general meeting.

 

(2) The annual member fee is to be payable, even if the member joins the association during the calendar year. The board of directors decides on the date of payment and the form of payment. Payed member fees won't be restituted.

 

(3) The board of directors can decide to release the contribution in whole or part in resonable particular case

 

(4) There is no admission fee

 

§ 5 Bodies of the Association

 

The bodies of the Association are:

(1) board of directors (§6)

(2)  the general assembly of members (§7)

§ 6 The board of directors

 

(1) the board of directors consists of at least 3 (three) persons. Two members represent the Association in court matters and out of court.

 

(2) The board of directors shall be elected by the general meeting for a term of 2 (two) years.

 

The members of the board may be re-elected .On expiry of their term of office, the acting    board members shall remain in office until a new board is elected. In case of premature resignation of a board member, the board of directors can appoint a representative until the following general meeting.

 

(3) Board meetings are to be held regularly and in case at least 1 (one) or more board members are demanding a meeting, giving their reasons. The written invitations are sent by the board of directors with a notice period of 2 (two) weeks before the meeting.

 

(4) The board shall constitute a quorum when at least two members are present. The board shall pass resolutions by a simple majority of the attending members. In the event of a tie, absent members shall vote in writing.

 

Decisions shall be recorded in writing. The transcript of the resolutions has to be send by email to all board members

 

(5)The general meeting is responsible for all duties that are not delegated to other bodies in the statutes.

 

Particularly the board has the following tasks:

 

a) Preparation and realization of assistance measures

 

b) Preparation of the gerneral meetings and the order of the day

 

c) convening and managing of the general meeting

 

d) realization of the resolutions of the general meeting

 

e) briefing the members about the association's business, in particular by preparing an annual report

 

f) admission and expulsion of members

§7 General assembly

(1) The general assembly of members is the highest body of the association and consists of the active members. Every member has one vote which is transferable to another member. The authorisation therefore is to be given separately for every general meeting. A member can only represent one external vote

 

(2) The general meeting is particularly responsible for:

 

a) acceptance of the annual report of the board of directors

 

b) acceptance of the report of the cash auditor

 

c) support of the board of directors and the cash auditor

 

d) appointment and dismissal of the board of directors and the cash auditor

 

e) determination of the level of the membership fees

 

f) appointment of honorary members

 

g) Resolutions on changes of the statues and important decisions for the association's policy

 

h) reesolutions about the denial of an application (§3 Abs. 2 Satz 3) as well as the decision about the administrative appeal about a resolution of expulsion (§3 Abs. 8 Satz)

 

(3) The general assembly is convened  by the board of directors. Extraordinary general meetings may be called in the interest of the Association or if a minimum of 10 (ten) % of the members demand it in writing, giving reasons. Also the board of directors can demand an extraordinary gerneral meeting, if the association's interest demands it.

 

The invitation is given in writing under specification of the order of the day with a notice period of 4 (four) weeks before the meeting.

 

(4) Every member can demand an addition of the order of the day, concerning additional affairs, except changes in statues , in writing 4 (four) weeks before the general meeting

 

(5) General meetings are lead by a member of the board of directors, alternatively by an elected member. The director of the meeting decides about the order of the day, is giving the floor and appoints a protocolist.

 

(6) Any general meeting convoked in accordance with the articles is quorate.The general meeting decides by simple majority of the attending voting members, unless the statutes of the Association provide otherwise.

 

In the event of a tie, a motion shall be rejected. In case of a tie within an election, the decision shall be made by drawing lots.

 

Incorrect votes and abstentions are considered to be invalid votes. Votes are made by raising one's hand. On demand of a minimum of 3 (three) members, the voting/ election has to be performed in written form through a secret ballod.

 

(7) resolutions on changes of the statutes or the liquidation of the association, need a required majority of 2/3 (two/thirds).

 

In case of resolutions on changes of the statues, as well as the liquidation of the association, the appropriate finance office has to be informed. Changes of the statues, concerning the charitable objectives, named in §2, are in need of an obtained approval in advance of the appropriate finance office. Changes of Additions of the statues, which are required by the appropriate office of registration or the financial administration can be performed by the board of directors without a resolution of the general meeting.

 

(8) Resolutions of the general meeting shall be recorded in writing, signed by the meetings's leader and the protocolist. The transcript shall be send to every member by regular mail or email.

§ 8 Cash Audit

(1) One or two cash auditors are elected by the general meeting for the period of one year. Officeholder of the Cash auditor cannot be a member of the board of directors.

 

(2) The Cash auditor is responsible for the invoice documents and its proper booking, the verifying of the allocation of resources and the checking of the cash balance of the preceding calendar year. The verification does not extend the convenience of the approved expenses by the board of directors.The Cash auditor has to inform the association's members in the general meeting about the results of the cash audit.

 

§ 9 Luquidation of the association

 

(1) The association can be luquidated by a resolution of the general meeting.

 

(2) The luquidation is carried out by the board of directors.

 

(3) In case of dissolution or a cease of its current charitable aims, the Association’s funds shall go to another tax-privileged corporation for the support of similar aims.

 

The general meeting luquidating the association, are naming these corporations/associations. These associations are held to use the transfered funds solely and directly for charitable objectives

 

All resolutions regarding the distribution of the association’s funds in case of dissolution or cancellation must be filed with the local tax office for approval before coming into force.

 

Beetzendorf, 9.11.2014